How Technology is Revolutionising Clinical Trial Material Transport

The success of clinical trials hinges on precision, reliability, and compliance. Every step of the process – from research and development to patient administration – relies on the integrity of clinical trial materials. However, traditional logistics solutions often fail to meet the stringent demands of life sciences and pharmaceutical companies.

With cutting-edge logistics technology, clinical trial sponsors, research organisations, and healthcare providers can eliminate inefficiencies, reduce risks, and ensure absolute confidence in the integrity of their materials. This transformation is led by real-time tracking, instant temperature reporting, and optimised booking systems, ensuring seamless and secure transportation.

At Arca BioLogistics, we are committed to raising the standards of clinical trial material transport. In this article, we explore how technology is reshaping the industry, providing solutions that enhance visibility, compliance, and efficiency.

Bridging the Gap: Real-Time Temperature and GPS Tracking

“If you can get a better tracking experience with an Amazon order than you can for your critical temperature-controlled life science material, something is very wrong.”

In many industries, tracking is a basic expectation. Consumers can follow an online order from dispatch to delivery with real-time updates, so why should clinical trial materials – which could be life-saving – be any different?

Live Location Tracking with 3-Metre Accuracy

When clinical trial materials are transported, delays or misplacements can compromise research timelines, regulatory compliance, and patient safety. Our advanced tracking system provides real-time location updates accurate to within 3 metres, no matter where the shipment is in the world.

This geolocation precision not only ensures full visibility but also allows proactive intervention. If a shipment is held at customs or delayed in transit, our team can immediately take action, reducing the risk of loss and improving efficiency.

Live Temperature Visibility & Full Transit History

Many organisations lose visibility of their materials the moment they are handed over to a courier. This raises a major concern: has the product remained within the required temperature range?

With Arca BioLogistics, this uncertainty is eliminated. Our live temperature tracking provides constant monitoring, ensuring materials remain within their required temperature range from pickup to delivery. This full temperature history is visible before the shipment even arrives at its destination, removing doubts and ensuring compliance before materials are received.

One-Time Tracking Links for Full Transparency

We believe in eliminating unnecessary admin. Instead of constant calls and emails for tracking updates, we provide one-time tracking links per shipment, sent directly to both the sender and receiver.

This minimises disruptions and allows all stakeholders to monitor progress in real-time, providing a level of transparency that streamlines communication and builds confidence in the logistics process.

Instant Temperature Reports on Delivery

Time is of the essence in clinical trial logistics. Traditional temperature report systems can take hours or even days, delaying critical decision-making.

With Arca BioLogistics, we provide instant temperature reports within 5 minutes of receiving Proof of Delivery (PoD).

The Benefits of Instant Temperature Reporting

✅ No need to chase receiving sites for reports – Our automated system emails reports directly to designated recipients, saving valuable time.

✅ Improved speed – Faster temperature confirmation means quicker use of materials, reducing risks and delays.

✅ Enhanced compliance – Immediate access to validated temperature logs ensures full transparency in case of regulatory inspections.

By reducing the time required to validate materials, clinical trials can proceed faster, accelerating the development of new treatments and medicines.

Simplifying the Booking Process for Trial Sites

Booking shipments for clinical trials can be a time-consuming and complicated process. At Arca BioLogistics, we’ve developed a streamlined booking system designed to reduce workload and eliminate admin headaches.

Key Features of Arca Live™ Booking

📌 Average booking time reduced – Our intuitive platform allows trial sites to book shipments quickly and efficiently.

📌 Product catalogue integration – Sites can easily select from pre-approved shipping options, ensuring compliance with trial requirements.

📌 Google Address Validation & Address Book Functionality – Avoid address errors and automate frequent shipments for improved accuracy.

📌 Standardised Setup – Sites have access to custom booking templates, reducing manual input and ensuring consistent logistics planning.

By removing complexity, trial sites can focus on patient care and research, rather than spending valuable time on admin.

Precise ETA Notifications and Faster Deliveries

Predictability is key in clinical trial logistics. Uncertainty over when shipments will arrive can cause delays, storage issues, and unnecessary stress. Our technology-driven approach provides:

• Faster booking-to-delivery lead times – On average, we reduce delivery times by 5 days compared to the industry standard.

• Pickup & Collection Window Notifications – Sent on the morning of collection, giving sites a precise time window for planning.

• 30-Minute ETA Calls from Drivers – A final reminder before arrival, ensuring teams are prepared.

• Next-Day Services to Most European & Key USA Locations – We treat each shipment as its own priority, avoiding unnecessary delays by consolidating transport.

These solutions enhance efficiency, ensuring shipments are received on time, every time.

Technology is the Future of Clinical Trial Logistics

The integration of real-time tracking, instant temperature reporting, and intelligent booking systems is revolutionising clinical trial material transport. At Arca BioLogistics, we believe that logistics should empower clinical trials rather than hinder them.

By leveraging advanced technology, we help research organisations, pharmaceutical companies, and trial sites increase efficiency, ensure compliance, and reduce risks.

Partner with Arca BioLogistics

Partner with Arca BioLogistics and experience the difference of reliable, temperature-controlled logistics. Contact us today to discuss your needs or request a demo of our Arca Live™ portal. Together, we’ll ensure your research materials are transported with the care and precision they deserve.